Make sure to investigate support options and integration with other tools. Sometimes it is necessary to book a venue ‘site unseen’ (without personal inspection or appraisal) and technology, such as VR venue inspections, gives event planners the means and confidence to do this by making them feel like they know the venue well before they have even stepped foot inside.Managing flights, ground transport and getting live updates and status helps to keep everything on track when managing multiple schedules and reacting to any changes which need to be made as a result.Problems with WiFi are still a constant bugbear and in a depressing number of venues the bandwidth and connection speeds are not good enough.
After the event, video content can be repurposed for on-demand resources: educational webinars, highlights reels, complementary interviews with speakers, a ‘view inside the event’ series of attendee interviews, a mini-doc on the post-event clean-up and your reflections, etc.Temp staff are a staple of many (especially large) events to manage tasks like registration, catering, wayfinding, etc., and the use of online marketplaces that serve this need are expected to increase both as they become better and as planners get more familiar with them.Chatbots integrated with event apps are helping event professionals to save on the cost of temporary event staff. Is that piece of technology going to solve a problem or create new ones? Not everyone has the same level of technical aptitude and some attendees may even be complete technophobes.In addition to making sure each touch point is as simple as possible, always ensure that you have the ability to easily educate and support your attendees if they need it.Event technology is getting a lot of attention. Benchmarking.Standardizing your survey questions and providing a solid base of quantitative questions will help you to ensure the data you collect is easy to compare. The technology can also alert planners to the arrival of VIP speakers at check-in so they can meet and greet them personally.Many event managers have already come to know and love RFID over the past couple of years. However, attendees are in fact becoming quite demanding of technology at events.As we spend more time on social networks, and with our smartphones, we expect events to cater for our desire for technology.Not all attendees are created equal. Most event planners use an online system to capture important details from those wishing to attend, which saves the event planner’s time and ensures better accuracy (no issues deciphering bad handwriting).This centralized data can then be used across other eventtech, such as within the event app and to segment and personalize email communications.Online event registration platforms generally offer many advantages to save the event planner unnecessary work, such as automatic ticketing, confirmations, reminders, receipts, and invoices, analytics, easy exporting and importing of data. The technology learns from each connection or rejection to ensure that future matches are better suited to the individual.By using software platforms that talk to each other without the need for human input, you remove the opportunity for human error and remove friction from the process of information transfer.Live streamed video is one of the key technologies underpinning many of the technologies we use for communication and entertainment every day. For example, design and photo editing are now much easier to achieve on a budget and to do yourself if you want to.From tried and tested options, such as digital signage, interactive touch screens, and social walls, through to sponsored charging points, projection mapping, and drone streaming, there is the opportunity to be inventive. Get in Touch. For example, if you are using technology to create a more efficient check-in process then you might measure the check-in times or how long people have to line-up.Given how much time and money you have invested in technology you need to know if it’s doing its job. Having an idea of your current processes (timing, difficulty, and efficiency) is paramount for later benchmarking.Gradually implement internal technology with those members of your team who are more inclined to tech. The number of details and inquiries gathered and the quality of these contacts can directly impact whether or not they re-sign up to be involved next year. This should be part of the contract you agree to sign. There is a logistical cost to sourcing, contracting and learning to use disparate solutions across the event planning process, and all-in-one solutions serve to reduce that significantly.Without a doubt, artificial intelligence (AI) is among the most promising and least understood technologies in the event space. (877) 633-8866. The number is substantially higher in the respondents who reported an annual budget of less than $100K per year (34.5%) and lower for those with a $5M budget (15.9%).That said, spending more does not guarantee success: 30% of those whose budgets give them unreserved access to fancy event tech struggle with getting people to use it.This is an incredible missed opportunity for massive growth, not only for better events but also for career development.
You see the agitated faces of attendees around the world when they are approaching 5% of their battery and they have no power bank. Can't wait to hear from you - sign up for our newsletter, join our We created the Event Tech Tribe so that event planners had a choice. It’s a brave - and big - new world.Fortunately, event technology has now reached a stage of maturity where there are already several tried and tested tactics that can help you get the most out of your event.We’ve listed some of the best tried and tested eventtech tactics for driving benefits to all aspects of event management, from event promotion to attendee management and everything in between:When reviewing potential venues, work with a tool that enables you to compare them side by side to easily see the differences between options.